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MANUAL 2
POWERS AND DUTIES OF OFFICERS
Section 1(1)(b)(ii)      

Powers of the Chairman, Governing Body      :          

The Chairman shall preside over the meeting of the Governing Body. In the absence of the Chairman at any particular meeting, the member present shall elect one of their members to be Chairman of the meeting.

  1. In any emergency, in which, in the opinion of the Chairman, immediate action is required, the Chairman shall, after considering the opinion of the Principal of the College, take such action subject to these “Rules” as he thinks necessary and shall report the action taken by him to the Governing Body at its next meeting for approval and confirmation..

Powers of the Treasurer, Governing Body 
The Governing Body shall appoint a Treasurer from among its members in accordance with Ordinance XVIII(4) (1) to supervise the receipts and expenditure of the Governing Body. The Treasurer shall be responsible for the proper maintenance of its accounts
The Treasurer shall advise the Governing body in regard to its financial.  policy.

  1. The Treasure shall, subject the directions and contradictive Governing body, manage the property and investment of the College and shall be responsible for the presentation of the Annual Estimates and the Annual Statement of Accounts.
  2. The Treasurer shall be the custodian of the funds and securities of the college.
  3. Subject to the direction and control of the Governing Body, the Treasure shall have power to buy, sell, endorse, and otherwise negotiate or transfer all Government or other securities, stocks, shares and other instruments of a similar character on behalf of the College and to realize interest, dividend, bonus or profit due thereon.
  4. All suits and proceedings by or against the College affecting property, investment and other financial matters shall be filed and defended in the name of the Treasurer.

.

  1. The Treasurer shall, subject to the direction and control of the Governing Body, manage the property and investments of the College and shall be responsible for the presentation of the Annual Estimates and the Annual Statements of Accounts.
  2. The Chairman and the Treasurer acting jointly shall be authorised to sign all contracts on behalf of the College subject to Clause 6 of the Memorandum of Association.
  3. All suits and proceedings by or against the College affecting property, investment and other financial matters, shall be filed and defended in the name of Treasurer.
  4. The treasurer shall exercise such further powers and perform such other duties as may be prescribed by the Governing Body.

                                      

POWERS OF PRINCIPAL

The Principal shall exercise such further powers and perform such other duties as may be prescribed by the Governing Body.

            (i)         The Principal being the head of the College under the Act shall be the
                        Chief Executive Office of the College.

  1. The Principal shall realise and receive all grants or other money due to the College from Central and State Government, and the University and other persons, bodies and authorities.
  2. The Principal shall be responsible for the organization of teaching and co-curriculum activities of the College.
  3. The Principal shall sanction increment to the non-teaching staff according to the rules except that in cases where the increments are to be stopped or postponed, the same may be done only with the prior approval of the Governing Body.
  4. The Principal shall sanction leave of all types within the rules prescribed, to all non-teaching staff and officiating arrangements, wherever necessary, will also be made by him in accordance with the Rules.
  5. The Principal shall sanction all types of leave excepting study leave and extra-ordinary leave to the teaching staff in accordance with the rules except that in case the grant of leave involves appointment of a substitute, the same will be done by him with the approval of the Chairman.
  6. The Principal may suspend any non-teaching employee after recording in writing the reason for the same and proceed to take disciplinary action, but no final decision regarding punishment etc. will be taken by him without the prior approval of the Governing Body.
  7. Subject to control by the Governing Body the Principal shall, in addition to his other powers and functions, (i) operate the Students’ Fund (ii) have powers to appoint class IV staff and suspend and dismiss such staff and report the same to the Governing Body.
  8. The Principal will decide the policies regarding Examination (College), promotion and admission to the College after consultation with the Staff Council as constituted under the appropriate Ordinances.
  9. The Principal will sanction the permission of tuition fees within the financial limits laid down under the rules on the basis of the recommendations of the Committee of teachers constituted for the purpose.
  10. The Principal, in order to keep the members of the Governing Body informed of the progress of expenditure of the College, shall submit a half yearly statement of income and expenditure of the College, through the Treasurer, to the Governing body for information according to the Budget heads.
  11. The Principal shall  not accept the membership of the Governing Body of any other college of the University of Delhi
  12. The Principal shall , in addition to his duties as Principal be also required to undertake teaching work in the college or in the University.

           
Duties of the Bursar

                   The Governing Body, on the recommendation of the Principal, shall appoint a bursar who shall be a member of the teaching staff and who shall assist the principal in the maintenance of accounts and in the day-to-day financial affairs of the College. The Principal and Bursar shall jointly operate the Bank account within the Budget estimates relating to maintenance  grant items duly approved by the Governing Body.

Duties of the Member Secretary

 The Principal shall be the member-
Secretary of the Governing Body and shall not accept the member ship of the Governing Body of any other College of the university. It shall be the duty of the Member Secretary to summon meeting with consent of the Chairman and in accordance with the Regulations  framed by the Governing Body for the purpose and to record proceedings of the meeting.

Duties of the Vice Principal

If the Governing Body wish to appoint a Vice-Principal, it should do so with the prior approva0.l of University. The appointment of the Vice-Principal shall be made from among Readers  in the College who fulf ils the qualifications for the post of Principal. The appointment of such Vice-Principal shall require the approval of the University.  Please see Annexure No.II

 

 Librarian:-

Being the Head of the Library, responsibility and accountability toward implementation of actions as decided by the Library Committee strictly as per laid down rules                                                                                                                                                                                                                                                                     

Administrative Officer:

Being the Administrative Head, responsible for implementation of the all policy decision related to Accounts & Office and any other duties as assigned by the Principal.

Sr. P.A. to the Principal:
Being Senior Personal Assistant discharges all functions assigned by the Principal.

Section Officers (Accounts and Administration):-

Being the Incharge of their respective section responsible and accountable for each & every work of the section.

 

Sr. Assistants (03)/Assistants(05)/Jr. Assistant-cum-typist-(05)/Care-taker/Daftries(02)/Gestetner-Operator/Class Four Employees(20): Allocated between Accounts and Office to discharge their assigned duties (the flow chart will follow soon).

LABORATORY STAFF:-

Physics:

Six Laboratory Assistants and Five Laboratory Attendants  discharges duties under respective authorities as per their duties laid down by the Executive Council(refer to related minutes of the EC) of University of Delhi.

Chemistry :

Six Laboratory Assistants and Four Laboratory Attendants  discharges duties under respective authorities as per their duties laid down by the Executive Council(refer to related minutes of EC) of University of Delhi.

Computer Science:

Two Scientific Assistants discharges duties under respective authority as per their duties laid down by the Executive Council of University of Delhi.

 

 

S.No.

                    Provision in the Act.

 

Manual-3.

Procedure followed in its decision making process, including channels of supervision and accountability.

The highest body at the level of college is Governing Body which act in accordance with Ordinance XVIII .for decision making process. Thereafter, Principal who is the Member Secretary of Governing Body and also Chief Executive Officer of college through appropriate channel implement the same through officers and Staff Council and its various committees as per ordinance XVIII 6 A(1) as mentioned in Manual  1 & 2. Rules & Regulations as supplied by the University of Delhi from time to time.

Manual-4.

Norms set by it for the discharge of its functions.

As narrated in manual  1 & 2.

Manual-5.

Rules, regulations, instructions, manuals and records used by its employees for discharging its functions.

As per University Calendar I & II and other instructions communicated from University of Delhi from time to time..

Manual-6.

Statement of the categories of the documents held by its or under its control.

Calendar No. I & II, Basic Information pertaining to Governance of College, Minutes pertaining to Governing Body Meetings and its committees/Staff Council Meetings, /Record of Students/Personal Files and Service Books of the Staff and all accounting record etc.

Manual-7.

Particulars of any arrangement that exists for consultations with or representation  by the members of the public, in relation to the formulation of policy or implementation thereof.

Constitution of the Governing Body consists of Representation of Public Figure through Delhi Administration via University of Delhi. List of the Governing Body is enclosed as ANNEXURE-III
As per Ordinance XV-D, Formation of College Complaint Committee(CCC)

Manual-8.

Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted by it. Additionally, information as to whether the meetings of these are open to the public, or the minutes’ of such meetings are accessible to the public.

Through requisition the minutes of the Governing Body and its committees are available. List of the various committees of Governing Body is enclosed as ANNEXURE-IV

Manual-9.

Directory of its officers and employees.

Name and Designation of the College staff are  available on its website:www.mlncdu.ac. under heads ‘faculty’ and ‘staff ’in which is in the process of upgradation.

Manual-10.

Monthly Remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

As per the recommendation of 6th Pay Commission and direction of University Grants Commission/University of Delhi, the cader-wise detail will be provided in Annexure-V

Manual-11.

Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made.

Each year Budget estimate and Revised budget estimate are approved by the Finance Committee/Governing Body for submission to University Grants Commission/Delhi Administration which is accessible requisition. As per allocation of fund  in respect of approved expenditure by University Grants Commission, the same are disbursed. (See Annexure-VI for Balance Sheet Year 2006-2007).

Manual-12.

Manner of execution of subsidy programmes including the amounts allocated and the details and beneficiaries of such programmes.

There are no subsidy programmes executed by the College.

Manual-13.

Particulars of recipients of concessions, permits or authorizations granted by it.

Scholarship to SC/ST candidates through college by Delhi Administration. Governing Body Scholarship to six Meritorious students . Fee Concession to Economically Weaker students and facility of SAF Books.
At the College level concession to Girls Students in aggregate marks are offered for admission in Ist Year.
Other concessions to SC/ST/PH/OBC/Defence Quota/Kashmiri Migrants/Foreign Students are through University for Admission.

Manual-14.

Details of the information available to , or held by it, reduced in an electronic form.

All  this information is being made available on the website of the college which is containing its latest updated prospectus and Form including guidelines against menace of ragging

Manual-15.

Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

The College library is open for its students and staff from 8.00 a.m to 8.00 p.m.

Manual-16.

Names, Designation and other particulars of the Public Information Officers.

Public Information Officer:-

(The concerned information is available on the college website.)
Dr.P.Sen Gupta, Vice Principal, Reader in Physics taken over the assignment of Public
Information officer wef 1.9.2009.

Appellate Authority:-

Dr. Ramesh Sharma, Principal,
Motilal Nehru College.

 

 

Note: The above information will be upgradation as and when required.

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